For carrying documents and papers, it is rational to use folders or envelopes. This will protect the paper from deformation and damage. They will remain intact and will not be remembered. Folders are used to carry or to store large quantities of materials. It is convenient to place interrelated documents in them, for example, reports for a period or a catalog of goods, a list of employees and other information. Systematization of working documents and their proper saving guarantees productive work without the long costs of finding the right information. For these purposes, business folders for documents are needed.
Among the huge variety of products offered, it is worth choosing suitable in size, method of closing, color and the presence of additional compartments. The business folder has long been an alternative to cases and diplomats. Not a single day of a business person can do without the participation of this convenient case for documents. Today it is the same indispensable element as a pen, calculator or pencil.
Types of folders
Nowadays, the stationery market offers its customers a fairly large assortment of this type of product. All accessories available on sale can be divided into subgroups according to the content, design, purpose and quality of the material used. The main requirement for a business folder for papers is, first of all, ensuring the safety of its contents. It is better to store and transfer documents in different products. For wearing, it is worth choosing a material with the best characteristics and resistance to damage.
Among the most used types of folders are the following:
- Address folders
- business folder with a zipper;
- without lightning;
- portfolio folder;
- Conference folders
- registrar.
Consider each view separately.
Address folder
The function of products of this type is to transfer documents for signature in them. The address folder is called because it is intended (addressed) to a specific person for specific purposes. Such folders usually put important, significant documents. But they are used not only at meetings of large firms and in government offices. Business folders also serve as a kind of envelope in which diplomas, diplomas and certificates are awarded to graduates. They are passed along with awards and medals to the military and generally to all persons who deserve certain insignia.
Business folder with and without zipper
Very comfortable to wear - a folder with a zipper. It is easily unfastened and allows you to protect documents from damage and creases of the edges. Often used for travel. Without zippers, they make quite roomy models that have large pockets inside and a paper clip. Also in addition to functionality is a hidden pocket with a zipper. By the way, many office employees choose this particular type of business document folders as the most convenient to carry and use.
Briefcase folder
Used to carry documents more often than others. She, as a rule, has special departments for various papers and office. And the pockets hold the necessary accessories and items. The variety of these folders allows you to choose for yourself a specific subspecies. Their main difference in size. For small, not voluminous documents, a compact model is suitable, but for large binder files it is better to choose a capacious portfolio folder.
Conference folders
No less popular than portfolio folders. Their main difference from the latter is that they unfold like a book and have special fasteners. They are also designed to carry and store a significant amount of paper and documents. Folders for business papers of this type are worn in the hands, so they must always be carefully selected.
Registrar
These are large folders that are designed to store a large number of documents. Organizing and storing them is very convenient in such folders. It provides the ability to store documents by year or alphabetically. For fastening files, metal rings are used. You can add or remove them using the mounting system. Each type of folder has its own size and purpose of use. And for different buyers, this or that type of paper folder will be preferable.
Paper folder sizes
Given the fact that the information on the documents is set out on A4 paper, the size of most folders is focused on it:
- Folders for storing and carrying papers can be flat or wide, roomy. If the sheet size is A4 (21 x 29.7 cm), then the folder should be slightly larger so that the edges of the documents do not bend, about 22 x 31 cm.
- The size of the folders is usually not less than the size of the sheet A5 format 21 x 15 cm. The height of the folder characterizes its capacity. In order for the content not to spoil the appearance, and the folder does not seem bloated, you only need to use the space provided by the manufacturer.
Today, 38 x 26 x 3 cm business folders are very popular. They are roomy and functional. Pockets easily hold a notebook, pen, pencil and other stationery. It provides a compartment for business cards and other additional offices.
Folders for documents are divided not only by type, but also by the type of material from which they are made. It is this criterion that gives a real idea of the useful life. The main materials are leather, leatherette, textiles, plastic and paper.
The folder is business. Leather or leatherette - what to choose?
Folders for documents are a convenient and necessary accessory in the work of any business man. She is able to compete with cases, portfolios. In addition to spaciousness and ease of use, the business leather folder also has a presentable look. It will perfectly replace the tablet for signing documents, keep the paper in integrity and ensure their safety from other damage. Using a folder made of genuine leather, you can emphasize your position and status. And besides this, such an accessory will last much longer.
A branded thing, even if it is a business folder made of leatherette, will look stylish, and will lift its owner in the eyes of partners. Today, many companies produce such products. Along with briefcases, cases and diplomats, such folders have received no less popularity.
High-quality men's business folders can be found, for example, on the pages of branded publications. There you have the opportunity to choose the size, think over the design and filling with compartments and pockets, pick up the lining. Often it is thin suede, silk or satin. The choice of color, material, accessories also remains with the client. Firms that are serious about the appearance of their employees often order folders with a corporate logo.
Catalogs of fashion companies specializing in sewing leather goods and substitutes are full of different models of accessories, including business paper folders. Their main manufacturers and suppliers to our country are Italy and Turkey, but domestic firms and factories are not inferior in design and practicality of products.
So, the business folder “Alex”, manufactured in Russia (the city of Tula), will delight its owner with a long service life and functionality. The company specializes in the manufacture of leather goods, and its products are sold in all corners of the country and abroad. The production of leather products has been established by the company since the beginning of the 20th century, and in the production of leather products, Alex can be given the first place among Russian manufacturers.
Folders made of natural materials or leatherette keep their shape perfectly, they are easy to care for, the material does not allow moisture to pass, the lining is made of suede, velvet or silk. Currently, such a business folder for A4 is the most popular. Leather goods hold important documents. Usually choose dark colors, classic black and dark brown.
Textile folder
Textiles have always been and remain an alternative to expensive leather. A fabric folder will last as long and looks no worse than its expensive counterparts. The main difference in the cost of the product is that, unfortunately, such folders get wet.
Among textile products, the paper clip model has a clear advantage. They open like a book and make it possible to show documents, and besides, thanks to the clip in them, you can easily move files.
Large textile briefcases are mainly used for storing documents, less often for transportation and carrying. These products help keep paper out of sunlight and dust. These folders are often used in archives to catalog data. Caring for a textile product is simple, just wash the dust with a brush or a damp cloth, avoiding moisture and getting the fabric wet.
Plastic and paper
Products from cheap materials are mainly used for temporary storage of documents. Such folders often tear and crack in places of bends. As a rule, they are short-lived. In the offices of small companies, plastic or paper folders are used for primary documentation that has not been stored for a long time.
Nevertheless, despite the small share of solidity of paper folders, this is a powerful marketing tool. They place the company logo, a small block of information about the company's products. Such folders are handed to potential partners and customers. This is an inexpensive but effective ad.
By type of production there are:
- folders with a valve - the product has a compartment or pocket;
- folders in the form of a continuous sheet on the pattern - they simply stack up in places of bends.
By type of mount:
- with rubber bands;
- clips
- a folder;
- valve;
- on the rings.
Valve and rings are the most reliable fasteners for paper products, so the company logo is placed on such folders. Plastic is more resistant to mechanical damage than paper. Its cost is also low, and the variety of colors and all kinds of design is very wide.
Criteria for choosing a folder for papers
When choosing a product for storing or transporting documents, you should immediately decide what the folder is for, in what conditions it will be used, and under what style you need to choose it.
Undoubtedly, leather products look very solid and give a certain status to their owner. But do not forget about their cost. Businessmen and business people working in high positions, such an accessory is a must. Although it can be replaced with a folder from a substitute for genuine leather. The product will look no worse. And if this folder also has the logo of a fashion house, then it automatically becomes a prestigious addition to the image of a business person.
The choice of material determines the life of the product. So, a leather thing will last much longer than a leatherette or a folder of fabric. And paper or plastic are options for temporary wearing. Plastic is perfect for storing documents, paper products will also not disappoint.
In addition to the material, it is worth choosing the convenient type of closing the folder. On ties, a magnetic latch, a zipper or on clips. This choice is determined solely by habits or convenience for a particular person. There are many companies and private workshops where you can order a folder. They work, as a rule, with natural materials: leather or suede. It is important to pay attention to the details - seams and fittings. High-quality tailoring and reliable accessories are a guarantee of a long product life.
A few words in the end
The main objective of the product is the transfer and storage of important documents, but you can separate these concepts and choose folders for storage separately, and separately for transportation. At the same time, roominess is also worth considering when choosing. It should contain items that are always required to be at hand. It should not be too cramped for them, but it’s also not worth choosing a folder, which is simply nothing to fill in.